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Document Management Solutions By : Dustin Baker Automating Document Management As in every other area, computers and software have also impacted document management practices. • Instead of paper documents, you store information in a digital form in computer “files”. • Instead of unwieldy paperboard folders, you have digital folders on the computer disk in which the digital files can be stored. Document Management System - What and Why? By : Dustin Baker A document management system helps you manage the constantly accumulating volume of documents. Documents have a habit of proliferating in any business. Document Management System in Accounting By : Dustin Baker In this article, we seek to identify the tangible business results that a good document management system in accounting could produce. We look first at the kinds of accounting, then at the documents generated in accounting and finally examine how a document management system could produce business results. Document Management System in Construction Industry By : Dustin Baker In this article, we look at the specific benefits of a good document management system for the construction industry. We look at the industry processes and the documents typically generated in these. We will also look at how a construction company could achieve better business results through a good document management system. Document Management System in Education By : Dustin Baker In this article we look at document management in educational organizations. We look at the typical functions of these organizations and the kinds of documents generated during these functions. We will also look at the management of these documents and the specific benefits that could be expected from a good document management system. Document Management System in Engineering By : Dustin Baker In this article we look at the specific benefits of a good document management system in engineering. We look at the activities covered by the term engineering. We also look at the kinds of documents typically generated during these activities. Finally, we will look at how the processes of engineering could benefit from using a good document management system. Document Management System in Legal Practice By : Dustin Baker In this article, we seek to identify the tangible business results that a good document management system could produce for a legal practice. We look first at the business of legal practice, then at the documents generated in this business and finally examine how a document management system could improve business results. Document Management System in Logistics By : Dustin Baker In this article we look at the specific benefits of a good document management system in the logistics business. We look at the business of logistics. We also look at the kinds of documents generated by the business. Finally, we look at how a logistics business could benefit from using a good document management system. Document Management System in Manufacturing Industry By : Dustin Baker In this article we look at the specific benefits of a good document management system in the manufacturing industry. We look at the different functions in a typical manufacturing business. We also look at the kinds of documents generated by these functions. Finally, we look at how a manufacturing business could benefit from using a good document management system. Document Management System in Mortgage Industry By : Dustin Baker In this article, we look at the critical importance of a good document management system in the mortgage industry. The emphasis is on understanding the document-intensive nature of the mortgage industry. We also look at the specific ways in which a document management system can help, and how a good DMS produces concrete business results in the mortgage industry. Document Management: Data Recovery By : Dustin Baker Importance of Data Recovery Management Data residing on computers can be lost due to virus attacks, deliberate destruction by outsiders (or insiders) and data corruption. Such losses could affect your business in several ways: • You could find it impossible to make informed business decisions in the absence of relevant data Document Management: Policy Issues By : Dustin Baker Significance of Policies You may have heard of the word ‘policy’ so often that you might have forgotten what it really signifies. Before we look at document management policy issues, let us first refresh ourselves on the significance of policies. Document Management: Retrieval Issues By : Dustin Baker Document Retrieval Documents are there to be retrieved when needed. If they are never going to be retrieved, it would be a meaningless exercise to keep them, wasting space, man hours and money. Document Management: Security Concerns By : Dustin Baker What Is A Security Threat? A security threat is the possibility that unauthorized persons could access your documents. Such unauthorized access could be by: • Business competitors who want to get competitive information about your business • Disgruntled employees who want to cause some kind of damage to you or your business Document Management: Workflow Issues By : Dustin Baker What Is Workflow? In the context of documents, workflow means moving the documents. Goods Delivery Notes accompany merchandise and come back to the seller duly acknowledged by the buyer; Invoices have to be sent to the buyers; Checks have to be sent to suppliers; Letters have to be sent to many persons and organizations; and so on.
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