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Home | Business | Business Letters For personal use, formatting and accuracy aren’t that important, but for business correspondence—or anything relating to your business—it is vitally important to make sure you have covered all bases before handing off that letter, newsletter, etc. Using Word to create any type of document, there are a couple of tools available to make sure you stay on track and be “typo-free”: the show/hide button and spell check. The show/hide button is a very handy tool that is not so widely used. It is the paragraph symbol located in the Standard toolbar. Once this button is pressed, the look of your document will change. If no typing has been entered yet, you will see a paragraph symbol. Once typing has started, this tool shows non-printing symbols that shows the formatting as you go. Each space entered shows as a dot, and each time the Enter key is pressed, the paragraph symbol is placed, designating the end of a paragraph. More times than we’d like, an extra space is inadvertently added somewhere. Unless spell check picks up on it, it could go unnoticed. Spell check is another way of ensuring a clean, professional document. Because we are human, and incapable of being perfect, typographical errors will happen. It is also easy to miss them. Thanks to spell check, we can pretty much feel safe from making errors, right? Wrong! Spell check is only as good as you let it be. While performing a spell check, there is an option to “Add to Dictionary”. Many times this option is chosen, simply to keep that word from popping up each time. Before you choose to add a word to the dictionary, make sure the word is correct! As a person trying to build a successful business, you want and need everything coming from your office to be just right. Anything less is unprofessional. The difference between “the” and “teh” is crucial when sending marketing material to that next potential client. There is nothing more disappointing than getting half way through reading something, only for a typo to pop out at you. If a potential client sees an error, they may just judge the job you do by the errors in your material and take their business elsewhere. Once you’ve finished writing, run spell check, and then re-read it. If nothing else, let someone proof it for you. Sometimes a second set of eyes can prove to be very beneficial. Take advantage of the tools your word processing program has available to you. The success of your business will thank you. Article Source: http://www.articlewheel.com
About the author: Vonda Harrison is a WAHM, and the owner of Harrison’s Virtual Solutions. She provides administrative support to small businesses and solo-preneurs, helping them to have more time to run their business. For more information about Vonda and the services she offers, visit www.harrisonvirtual.com.
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